Privacy Policy

Contents

A. Privacy Policy
B. Purposes of Utilization of Personal Information
C. Joint Utilization of Personal Data
D. Anonymously Processed Information
E. Method for Requesting Disclosure of Personal Information
F. Specific Personal Information Protection Policy

A. Privacy Policy

1.Collection of Personal Information
2.Use of Personal Information
3.Providing Personal Information to a Third Party
4.Security Control Act of Personal Information
5.Disclosure, Amendment, Discontinuation of Use, and Erasure of Personal Data
6.Organization and Structure
7.Enquiries
8.Authorized Personal Information Protection Organization
9.Review of Privacy Policy

Amgen Astellas BioPharma K.K. (“AABP”) deeply recognizes the importance of protecting personal information and complies strictly with laws and regulations related to personal information, endeavoring to handle personal information appropriately and manage personal information safely in order for the company as a whole to fulfill the trust and expectations of society.

AABP shall handle personal information in accordance with the following items.

1. Collection of Personal Information

When obtaining personal information directly from individuals. AABP shall notify the person of the purpose for which the personal information is to be used when the information is provided. In addition, when collecting personal information via other methods, the information shall be collected within the scope necessary for achieving the utilization purpose for the information as disclosed in advance on the AABP website. In the case that personal information is acquired for a utilization purpose that has not been disclosed in advance, the person to whom the information belongs shall be notified immediately of the purpose for using the personal information or the purpose shall be publicly disclosed.

2. Use of Personal Information

AABP shall give notice of personal information the company has collected and use the information for the purposes of utilization disclosed in advance on the AABP website; usage of the collected information shall not exceed the scope necessary for achieving these purposes of utilization without the consent of the person to whom the information belongs.

In the case that handling of personal information is outsourced to a third party, a contractor capable of managing the personal information appropriately shall be selected and necessary matters for personal information protection shall be agreed between AABP and the contractor. In addition, personal information protection shall be implemented thoroughly through appropriate monitoring and management regarding the handling of personal information. In the case that personal information is utilized jointly by AABP and a third party, matters that are prescribed by law such as the scope of people jointly using the information shall be notified to the person to whom the information belongs or publicly disclosed on the AABP website.

Personal information that AABP may collect may be processed in Japan or in another country (including the United States of America or countries within or outside of the European Union) in which AABP, one of its affiliates, or one of the third parties with whom AABP has a relationship, is located. Some countries may have different data protection standards than Japan. AABP will take reasonable measures, in line with industry standards, to ensure that personal information will be treated in accordance with this Privacy Policy.Where personal information furnished to or collected by AABP originates from another country, including member countries of the European Union or European Economic Area (the “EEA”), Switzerland and/or Russia, AABP shall comply with the applicable data privacy laws of the originating country with regards to processing of such personal information.

3. Providing Personal Information to a Third Party

Except for the cases listed below, AABP shall not provide personal information to a third party.

4. Security Control Action of Personal Information

With regard to personal information (personal data) in a form that can be easily searched, such as in a database, AABP shall maintain the integrity of the personal information and manage the information safely. In addition, AABP shall prevent loss, destruction, falsification, leakage outside the company, and illegal access from outside of the personal information, implementing strict security measures. For certain sites and content, SSL encrypted communication is employed.

5. Disclosure, Amendment, Cessation of Use, and Erasure of Personal Data

In the case that a request is made to disclose, amend, cease use of, or erase personal data held by AABP. AABP shall respond as necessary within reason after first confirming with the person to whom the information belongs.

6. Organization and Structure

AABP shall appoint staff to be responsible for personal information for the company overall, and shall implement appropriate supervision of staff handling personal information as well as provide training in order to ensure the protection of personal information.

7. Enquiries

In the case that AABP receives an enquiry or complaint about the company’s handling of personal information, AABP will take appropriate measures as swiftly as possible. Enquiries regarding personal information may be made by either telephone, email or postal mail.

Contact Information
E-mail:privacyoffice@aabp.co.jp
Tel: +81-3-5293-9900

Amgen Astellas BioPharma K.K.
Sapia Tower, 1-7-12 Marunouchi,
Chiyoda-ku, Tokyo 100-0005, Japan

8. Authorized Personal Information Protection Organization

AABP is a covered business operator of the Federation of Pharmaceutical Manufacturers' Associations of Japan, an Authorized Personal Information Protection Organization. You may also contact the following contact point and ask for the resolution of complaints about the administration of personal information:

Contact Information
the Federation of Pharmaceutical Manufacturers' Associations of Japan, Personal Information Protection Center
Showa-Yakubo Building 4th floor, 3-4-18 Nihonbashi-honcho,
Chuo-ku, Tokyo 103-0023, Japan
Tel: +81-3-3270-0581
Office Hours: 10:00-16:00 (closed on Saturdays, Sundays, national holidays and other specified holidays)
Web site: http://www.fpmaj.gr.jp/

9. Review of Privacy Policy

In order to further enhance its handling of personal information, AABP shall continually review and improve its privacy policy. Thus, AABP reserves the right to change the terms of this privacy policy at any time.

B. Purposes of Utilization of Personal Information

1.Personal Information Concerning Physicians, Dentists, Pharmacists, Pharmacies/Drugstores, and Other Medical Personnel
2.Personal Information Regarding Employees of Companies that Sell Drugs, etc.
3.Personal Information Related to Researchers in the Field of Biology, Including Medicine and Pharmacy
4.Personal Information Regarding Patients
5.Personal Information Regarding Participants in Clinical Trials (Trial Subjects)
6.Personal Information Related to People Whom Contacted the Company Via the Public Relations Division, and other Contact Offices
7.Personal Information Regarding Employees of Outsourcing Contractors, Consultancy Companies, and Business Partners (including organizations in which the company has membership and related public agencies)
8.Personal Information Regarding People Involved in the Mass Media, Securities Analysts, and Investors
9.Personal Information Regarding People Seeking Employment
10.Personal Information Regarding Officers / Employees and Their Families (current or former employees)


In addition to acquiring personal information for specified purposes of utilization, AABP holds and uses personal information appropriately within the scope necessary for conducting our business activities in order to make the information available for use for the business activities prescribed in the company’s Articles of Incorporation, such as “the manufacture, sale, and import/export, etc., of drugs, quasi-drugs, drugs for animals, experimental drugs, heavy chemicals, pesticides, and other chemical products”.

The purposes for AABP utilizing personal information are as follows.

1. Personal Information Concerning Physicians, Dentists, Pharmacists, Pharmacies/Drugstores, and Other Medical Personnel

2. Personal Information Regarding Employees of Companies that Sell Drugs, etc.

3. Personal Information Related to Researchers in the Field of Biology, Including Medicine and Pharmacy

4. Personal Information Regarding Patients

5. Personal Information Regarding Participants in Clinical Trials (Trial Subjects)

6. Personal Information Related to People Whom Contacted the Company Via the Public Relations Division, and other Contact Offices

7. Personal Information Regarding Employees of Outsourcing Contractors, Consultancy Companies, and Business Partners (including organizations in which the company has membership and related public agencies)

8. Personal Information Regarding People Involved in the Mass Media, Securities Analysts, and Investors

 

9. Personal Information Regarding People Seeking Employment

10. Personal Information Regarding Officers / Employees and Their Families (current or former employees)

C. Joint Utilization of Personal Information

1.Personal Information Concerning Physicians, Dentists, Pharmacists and Other Healthcare Professionals
2.Personal Information Concerning AABP's Staff (Including the Retirees)
3.Personal Information Concerning the Families of AABP's Staff
4.Personal Information Concerning Those Who Make Inquiries of AABP's or Partners' Products
5.Personal Information Other Than Above

1. Personal Information Concerning Physicians, Dentists, Pharmacists and Other Healthcare Professionals

1.1 Joint utilization of personal data in Medical DataBase (MDB) maintained by Nihon Ultmarc Inc.

(1) Entity responsible for the administration of MDB
Nihon Ultmarc Inc.

(2) Purpose of utilization, scope of jointly utilizing entities and items jointly utilized
Refer to the web site of Nihon Ultmarc Inc.
http://www.ultmarc.co.jp/contents/policy_mdb.html

1.2 Joint utilization of personal information owned by AABP

(1) Entity responsible for the administration of personal information
Amgen Astellas BioPharma, K.K.

(2) Purpose of utilization
Refer to 1., 2. and 3. in “B. Purposes of Utilization of Personal Information”

(3) Scope of jointly utilizing entities
Amgen Inc. and its affiliates
Astellas Pharma Inc. and its affiliates
The pharmaceutical companies with which AABP exchanges information and collaborates marketing activities regarding AABP products based on contracts
The wholesalers which handles AABP products

(4) Items jointly utilized
Name; gender; name, address and phone number of the institution; specialty; department; titles and position; home address and phone number; mail address; school and year of graduation; date of birth; place of birth; year of passing national medical exam; GP/specialist; commencement year of the clinic; academies and associations joined; prescription; number of papers published; other items required for the above purposes

2. Personal Information Concerning AABP's Officers / Employees (Including the Retirees)

(1) Entity responsible for the administration of personal information
Amgen Astellas BioPharma, K.K.

(2) Purpose of utilization
Refer to 10. in “B. Purposes of Utilization of Personal Information”

(3) Scope of jointly utilizing entities
Amgen Inc. and its affiliates
Astellas Pharma Inc. and its affiliates

(4) Items jointly utilized
Name; gender; date of birth; address; postal number; phone number; type of employment; employee number; date of joining; educational background; company and organization belonging to (including seconded and loaned); title and position; certificates; mail address; HR/GA-related items; other items required for the above purposes

3. Personal Information Concerning the Families of AABP's Officers / Employees

(1) Entity responsible for the administration of personal information
Amgen Astellas BioPharma, K.K.

(2) Purpose of utilization
procedures and management for welfare programs, health and safety management, and health insurance in AABP, its affiliates and relevant organizations

(3) Scope of jointly utilizing entities
Amgen Inc., its affiliates and relevant organizations
Astellas Pharma Inc., its affiliates and relevant organizations

(4) Items jointly utilized
Name; gender; date of birth; relationship; living together and working; other items required for the above purposes

4. Personal Information Concerning Those Who Make Inquiries of AABP's or Partners' Products

(1) Entity responsible for the administration of personal information
Amgen Astellas BioPharma, K.K.

(2) Purpose of utilization
Refer to 1., 2., 3., 4. and 6. in “B. Purposes of Utilization of Personal Information”

(3) Scope of jointly utilizing entities
Amgen Inc. and its affiliates
Astellas Pharma Inc. and its affiliates
The pharmaceutical companies with which AABP exchanges information and collaborates marketing activities regarding AABP products based on contracts
Note. Only for inquiries of products related to each company

(4) Items jointly utilized
Name; name of company; address; phone number; mail address; title and position; certificates

5. Personal Information Other Than Above

(1) Entity responsible for the administration of personal information
Amgen Astellas BioPharma, K.K.

(2) Purpose of utilization
Refer to “B. Purposes of Utilization of Personal Information”

(3) Scope of jointly utilizing entities
Amgen Inc. and its affiliates

(4) Items jointly utilized
Name; name of company; address; phone number; mail address; title and position; certificates; other items required for the above purposes

D. Anonymously Processed Information

1.Compliance to Laws and Regulations
2.Proper Processing
3.Security Control Action
4.Disclosure on Production
5.Provision to Third Parties
6.Prohibition Against the Act of Identifying
7.Contact for Requests and Complaints

1. Compliance to Laws and Regulations

AABP properly handles anonymously processed information with compliance to the laws, the regulations and the guidelines regarding anonymously processed information, such as the Act on the Protection of Personal Information.

2. Proper Processing

AABP processes personal information with compliance to the laws, the regulations and the guidelines regarding anonymously processed information, such as the Act on the Protection of Personal Information on producing personal information.

3. Security Control Action

AABP take appropriate measures and security control actions for information on producing anonymously processed information.

4. Disclosure on Production

AABP, in the event anonymously processed information is produced, discloses the items included in such information.
AABP has not produced any anonymously processed information to date.

5. Provision to Third Parties

AABP, on providing anonymously processed information to a third party, discloses the items included in the provided information and the ways to provide the information, and explicitly state to the third party that the information is anonymously processed information.
AABP has not provided any anonymously processed information to third parties to date.

6. Prohibition Against the Act of Identifying

AABP, on utilizing anonymously processed information, does not collate the information with other information in order to identify the individual included in the information.

7. Contact for Requests and Complaints

Refer to “7. Enquiries” in “A. Privacy Policy”

E. Method for Requesting Disclosure of Personal Information

1.Requests Related to Personal Information from the Person to whom the Information Belongs
2.How to Make a Request
3.Replies to Requests

1. Requests Related to Personal Information from the Person to whom the Information Belongs

AABP shall respond appropriately in accordance with the following procedures in response to requests related to personal information from the person to whom the information belongs.

1) Disclosure

In the case that a request is made for the disclosure of personal information from the person to whom the information belongs, except for in the following cases, AABP shall respond promptly to the request after first confirming that the person making the request is actually the person to whom the information belongs.

2) Notification of purposes of utilization

In the case that a request is made for notification of the purposes of utilization of personal information from the person to whom the information belongs, AABP shall respond promptly to the request after first confirming that the person making the request is actually the person to whom the information belongs.
Please understand that in certain cases, requests for notification of the purpose of utilization of personal information cannot be fulfilled.

3) Amendment/Addition/Deletion

In the case that a request is made for the amendment/addition/deletion of personal information from the person to whom the information belongs, AABP shall respond promptly to the request after first confirming that the person making the request is actually the person to whom the information belongs.
Please understand that in certain cases, requests for the amendment/addition/deletion of personal information cannot be fulfilled.

4) Suspension of usage/erasure

In the case that a request is made for the suspension of usage/erasure of personal information from the person to whom the information belongs, AABP shall respond promptly to the request after first confirming that the person making the request is actually the person to whom the information belongs.
Please understand that in certain cases, requests for the suspension of usage/erasure of personal information cannot be fulfilled.

2. How to Make a Request

AABP accepts requests regarding personal information only via the methods prescribed below. According to the content of the request, please complete the necessary items on the appropriate request form, attach the prescribed documents for confirming your identity as the person to whom the information belongs, and send to the address given below, enclosing a stamp for reply postage (the reply to your request will be sent via certified mail, so please include an 800 yen stamp for certified mail postage). We will respond once we have confirmed that the request is from the person to whom the information belongs. (Postage shall be borne by the sender of the request.)

Download stored personal data utilization purpose notice/disclosure request form
(Please use this form when making multiple requests at the same time.)

Download stored personal data disclosure request form

Download stored personal data amendment request form

Download stored personal data suspension of usage request form

Note: In the case that it is not possible for you to print out the form(s), please send an email to the address or call the number listed under the “Address for Sending Requests.” The required forms will be sent to the address provided by the person to whom the personal information belongs.

Documents for Verifying the Identity of the Person to whom the Information Belongs

1) Request made by the person to whom the information belongs
Provide copies of two (2) or more of the following official certificates.

2) Request made by a proxy for the person to whom the information belongs

Address for Sending Requests
E-mail:privacyoffice@aabp.co.jp
Tel: +81-3-5293-9900

Amgen Astellas BioPharma K.K.
Sapia Tower, 1-7-12 Marunouchi,
Chiyoda-ku, Tokyo 100-0005, Japan

3. Replies to Requests

A written reply shall be sent via certified mail to the address of the person to whom the information belongs as provided in the documents for verifying the identity of that person to whom the information belongs (copies of official certificates).
 
Replies shall be sent within the number of days from the date of receipt of the request as specified below. (However, please understand that replies may be delayed for unavoidable reasons.)
1.Within 14 days (disclosure/notification of utilization purpose)
2.Within 30 days (amendment/addition/deletion/suspension of usage/erasure)

F. Specific Personal Information Protection Policy

1.Collection of Specific Personal Information
2.Utilization of Specific Personal Information
3.Provision of Specific Personal Information to Third Parties
4.Security Control Action for Specific Personal Information
5.Notification, Disclosure, Correction, Cessation and Prohibition to Third Parties Regarding Specific Personal Data
6.Organization and Structure
7.Enquiries
8.Review of Specific Personal Information Protection Policy


AABP deeply recognizes the importance of protecting individual number and specific personal information and complies strictly with laws and regulations related to specific personal information, endeavoring to handle specific personal information appropriately and manage specific personal information safely in order for the company as a whole to fulfill the trust and expectations of society.

AABP shall handle specific personal information in accordance with the following items:

1. Collection of Specific Personal Information

AABP shall obtain specific personal information by appropriate and fair way.

2. Utilization of Specific Personal Information

AABP shall utilize the collected specific personal information only for the purposes notified in advance or those disclosed in advance on AABP web site. AABP does not utilize the information for any other purpose. AABP, on utilizing the information, shall comply with the laws and the regulations of the relevant countries.

AABP, on entrusting handling specific personal information to a third party, shall take appropriate measures for protection of specific personal information by selecting a person who has capability of managing specific personal information appropriately, specifying necessary items for protection of specific personal information with the entrusted person, and supervising and managing the entrusted person handling specific personal information appropriately. Re-entrust (including entrusting by re-entrusted person, and so on) is performed only when AABP approves the re-entrust in advance and AABP shall supervise and manage the re-entrusted person appropriately in a same manner with the entrusted person.

3. Provision of Specific Personal Information to Third Parties

AABP does not provide the specific personal information to a third party except when allowed by the law.

4. Security Control Action for Specific Personal Information

AABP shall keep the correctness of and manage safely the specific personal information file. AABP shall take physical and technical security control measures to prevent loss, destruction, falsification, leakage and unauthorized access.

5. Notification, Disclosure, Correction, Cessation and Prohibition to Third Parties Regarding Specific Personal Data

AABP, on receiving an offer of notification of use purposes, disclosure, correction, cessation of use and prohibition of provision to third parties, shall take necessary and reasonable actions after confirming the offer is performed by the corresponding individual.

6. Organization and Structure

AABP shall ensure protection of specific personal information by appointing AABP's person responsible for specific personal information, supervising appropriately the employees handling specific personal information and performing education and trainings.

7. Enquiries

Refer to “A. Privacy Policy” - “7. Enquiries” for contact information.

8. Review of Specific Personal Information Protection Policy

In order to further enhance its handling of specific personal information, AABP shall continually review and improve its specific personal information protection policy.